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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines


Online submission is encouraged to the Asian Journal of Civilizational Studies (AJOCS), to ensure efficient and quicker processing. The accepted manuscript will be published after being galley proofed by the corresponding or main author. You can download our writing template here. Click here for the Malay version and here for the English version.

Online Submission Guidelines
Creating an Account: http://pkp.sfu.ca/files/video/ojs_user_account_demo/ojs_user_account_demo.htm
Submitting an Article: http://pkp.sfu.ca/files/video/ojs_author_submission/ojs_author_submission.htm


Manuscripts Preparation

Our journal accepts manuscripts ranging from 3000 to 8000 words. However, the actual word count may vary depending on the scope and purpose of the research study. Each article will be evaluated by the Chief Editor. After preliminary examination by the editorial board to establish that the manuscript is within the scope of this Journal, the manuscript will be reviewed for originality and significance by at least one independent referee, who then makes a recommendation as to its acceptability for publication. The Chief Editor reserves the right to make the final decision. You can download our writing template here. Click here for the Malay version and here for the English version.



Asian Journal of Civilizational Studies (AJOCS) publishes manuscripts written in Malay and English. Manuscripts should be typed in MSWord Program only, single-spacing throughout (including abstract and references) on one side of A4-size paper with wide margins (2 cm) and Arial standardized font (size 11). Every page of the manuscript, including references, tables, etc., should be numbered consecutively on the lower right-hand corner. Words that should be italicized must be typed as such. Any other word should not be italicized.

It is recommended that all manuscripts be divided into several sections as follows: ABSTRACT, (ABSTRAK the Malay Language translation of the Abstract should be carried out by corresponding or main author, only in the case of foreign submissions will this translation be carried out by this Journal), INTRODUCTION, MATERIALS and METHODS, RESULTS/and DISCUSSION, ACKNOWLEDGEMENTS (if any), and REFERENCES. All section headings should be capitalized and flushed to the left. Sub-headings should be typed in lower-case, also flushed to the left. The text should be typed two spaces below the section heading. Results should either be presented in table or figure form, but not in both forms unless required. Captions should be written above the table or below the figure.


The manuscript, in general, should be organized in the following order:

Title: Concise and descriptive, typed in uppercase and lowercase letters, bold, and centred.
Name(s) of the author(s): Bold, typed in uppercase and lowercase letters, italicized and centred.
Present address(es): Typed in uppercase and lowercase letters, and centred. E-mail addresses are not recommended for authors but required for the corresponding author.


Abstract (Abstrak):

The abstract, in 200 to 300 words, should be informative, concise and clear when reading in isolation. The word  ABSTRACT and ABSTRAK should be italicized and bold.  Papers in Malay and Arabic must have an abstract and title in English.


Keywords (Kata kunci):

Five or six words should be selected as keywords to reflect the overall ideas of the paper. The word Keywords and Kata kunci should be bold. They should be typed below ABSTRACT and ABSTRAK, respectively, and flushed to the left.

Submitted short communications of research updates should not exceed 10 typed manuscript pages (including tables and figures). However, some exceptions will be accepted for preliminary works or as recommended by the referee and/or Chief Editor.


Title Page

A separate title page should include: (1) Title of paper; (2) Names and initials of authors; (3) Institutional affiliations of authors; (4) Name, email and postal address of corresponding author; (5) Keywords in alphabetical order (maximum of six, suitable for indexing). The corresponding author is requested to supply the full postal address, telephone and fax numbers, e-mail address and personal website (if available).


References Cited

The list of references should be alphabetically arranged in accordance with the surname of the first author. Publication(s) by the same author(s) in the same year should be listed as 2000a, 2000b etc. Journal titles should be cited in full, and italicized. Volume and issue numbers should be bold.


References cited in the text should be given in parentheses, e.g. (Mohammad, 1992: Musa and Hassan, 1993; Ho et al., 1994), except when the author is mentioned, e.g.: and the study of Ross and Ross (1990) and Salisbury et al. (1995).


A unique system must be followed for listing the references in the reference index for the journal, book, book chapter, report, proceeding, thesis and dissertation, patent, standard and related documents from the internet; for example:


Journal citation:

Hanif M.L., Resad, I.S.M., Jamsari, E.A. 2018. Analysis of loanwords in text of Johore State Constitution 1312H (1895). International Journal of Civil Engineering and Technology, 9(1): 763-770.

Nadzan Haron. 1990. Colonial defence and British approach to the problems in Malaya 1874-1918. Modern Asian Studies, 24(2) May: 281-282.



Dicey, A.V. 1985. Introduction to the study of The Law of the Constitution. Reprint Ed. ke 8. Indianapolis: Liberty Classic.


Book chapter:

Peacock, A.C.S. 2015. The economic relationship between the Ottoman empire and Southeast Asia in the seventeenth century. in. Peacock, A.C.S. & Annabel The Gallop (ed.). From Anatolia to Aceh: Ottomans, Turks and Southeast Asia, pp. 63-89. Oxford: Oxford University Press.




Abd Jalil Borham. 2011. Pengaruh Khilafah Othmaniyyah Turki dalam pentadbiran kerajaan Johor bagi memartabatkan sebuah negara Islam merdeka di Asia Tenggara. Proceeding Simposium Isu-isu Sejarah dan Tamadun Islam 2011, hlm. 1-19.



Mat B. Zakaria & Md. Pauzi Abdullah. 1996. Potential of chitosan in the food industries. Presented at First National Technology Connection Seminar. Organized by Ministry of Health, Kuala Lumpur, Malaysia. 14-15 November.
Elmustian Rahman. 2000. Hubungan Kesultanan Johor dengan Riau-Lingga. Kertas kerja Seminar Sejarah dan Budaya Johor Tahun 2000. Organized by Johor Goverment, Garden Eden Hotel, Johor Bahru, 3-6 Mei.



Nashriyah Mat & Norimah Yusof. 2005. Analysis of Prawn Tissue Samples Derived from Mini Study on the Impact of Coal Dust to Prawn Fry. MINT/L/2005/38(S) (Research Project Agreement MINT-TNBJ: Code No: UPP/2005/(03)). Malaysian Nuclear Agency, Bangi, Kajang, Selangor, Malaysia. 108 pp.


Thesis and Dissertation:

Rahman Tang Abdullah. 2007. Interpreting Abu Bakar, The Ruler of Johor (1862-1895): The Reconstruction of Selected Issues. Tesis Ph.D, School of African and Oriental Studies, University of London.



JAIF, Inc. 2004. 6th FNCA Coordinators Meeting in Japan, http://www.fnca.jp, retrieved 1st June 2005.


All references cited in the text must be listed in the reference list. Likewise, all references listed in the reference list must be cited in the text. Editor reserves the right to delete the missing and incomplete references if deemed necessary, and the related text. Incomplete references include references without page numbers.


Personal communications and websites

References to personal communications should be kept to a very minimum and only be mentioned in the text in the following form: (Muhammad, pers. comm.). References to websites are allowed only with the approval of the Chief Editor.



Authors should observe the limitations as set by the Journals size and layout, and avoid large tables. Each table should be numbered consecutively (Table 1, Table 2, etc.), and typed double-spaced on a separate page. Each table should be provided with concise and self-explanatory title in the lower case above the table and must contain horizontal lines only (above and below column headings and at the end of the table). Avoid usage of abbreviations; necessary usage of abbreviations must be clearly explained in the text (including the ABSTRACT and ABSTRAK) when mentioned the first time. Large data sets should be presented in two or more tables for clarity.


Figures and photos

Figures and photographs are to be labelled as figures (Fig.). If necessary, figures should be drawn on a separate sheet of paper and each figure identified lightly in pencil on the reverse. Cut and paste figures should be totally avoided unless they are original, meaning that they can be easily edited by using Microsoft Word. Captions to all figures should be typed double-spaced in lower-case below the figure. Illustrations should be numbered, according to their sequence in the text. References should be made in the text to each illustration. No border (box) is allowed for figures.


Photographs (of high quality black and white, glossy print type with good contrast) should be submitted in duplicate, complete with magnification (if any). Coloured slides will not be considered for printing unless as black and white, so reconsider submitting them. On rare occasion, request for colour publication will be entertained subject to prior payment from the author. The colour figures can be published for the online version of JAB but the printed version will be in black and white only except when the author pays the required cost.



This Journal accepts only good contrast and original line drawings. A poor quality illustration will not be included nor returned. It must be labelled as a figure (and should follow all explanations in the abovementioned Figures and photos), and in the body text, it must be centred.



This should be included whenever it is deemed appropriate, as a separate section before the Reference index section.


Galley Proofs:

The author should correct Proofs when received, and return them to the Chief Editor within 3 working days. No changes other than editorial corrections and typo errors should be made, subject to two-way communication with the Chief Editor.

The Chief Editor reserves the right to reconsider the acceptance of the manuscript if there is considerable delay in receiving the corrected manuscript from the author, subject to further communication. However, the manuscript that was ready for galley proof is automatically considered as it belongs to this Journal and will be published, regardless of any miscommunication, if deemed necessary by the Chief Editor.

Privacy Statement

Copyright Notice

Submission of an article implies that the work described has not been published previously (except in the form of an abstract or as part of a published lecture or academic thesis), that it is not under consideration for publication elsewhere, that its publication is approved by all authors and tacitly or explicitly by the responsible authorities where the work was carried out, and that, if accepted, will not be published elsewhere in the same form, in English or in any other language, without the written consent of the Publisher. The Editors reserve the right to edit or otherwise alter all contributions, but authors will receive proofs for approval before publication.

Copyrights for articles published in AJOCS are retained by the authors, with first publication rights granted to the journal. The journal/publisher is not responsible for subsequent uses of the work. It is the author's responsibility to bring an infringement action if so desired by the author.


Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.